Signing Authority and Proof of Ownership Documents

homecoin reviews each MLS listing order to help confirm that the people signing the listing agreement are the current property owners or are legally authorized to sign for the owner. If the owner is an entity, the public ownership record is incomplete, or the tax record has not been updated, we require supporting documents that show ownership or signing authority.

Legal authority and electronic signing

Proof that someone has legal authority to sign is separate from verifying the identity and intent of the person who completes an electronic signature.

• When signing from their own account, each named signer uses their linked Apple, Google, or Microsoft account, or their homecoin password.
• When homecoin offers the in-person secondary-signing workflow, the named secondary signer must personally enter their own usable homecoin password and explicitly confirm their identity and intent to sign.
• The named signer's account must be active and their email must be verified. The person hosting the in-person signing step must also have a verified email address.
• A signer who has withdrawn electronic consent must restore consent before adding a new electronic signature.
• Every signature and signature removal remains associated with the named signer. Only that signer may enter their password and select the personalized signing or signature-removal action; the person hosting the step may not complete those actions for them.
• Enter passwords only on homecoin. Never send, request, or share a password by email or text message.

Documents establishing legal authority do not permit account or password sharing. An authorized representative must be listed as the named signer and complete the electronic-signature steps as themself.

Documents we may request

The documents needed depend on the ownership record and the type of owner:

• Trust, corporation, LLC, or power of attorney
• Tax record not yet showing the new owner or name
• No tax record for the property

Trust, corporation, LLC, or power of attorney

• Trust: Certificate of Trust or Abstract of Trust showing the trustees.
• Corporation: Articles of Incorporation, a corporate resolution, or a board resolution identifying the officer authorized to list and sign for the property.
• LLC: Operating Agreement showing the members and any appointed manager. If only the manager is authorized to sign, point that out when submitting the document.
• Power of attorney: The applicable power-of-attorney document showing authority to act for the owner in the sale or listing of the property.

Tax record not yet showing the new owner or name

• Recently purchased property: Grant Deed or Warranty Deed. For a very recent purchase, we may also request the closing statement with all required signatures.
• Name does not match the deed or public record: Divorce decree, marriage certificate, or another legal name-change document.
• Deceased owner's estate: Death certificate, letters of administration, or the appropriate probate documents.

No tax record for the property

• Manufactured home: Certificate of Title for the structure and the most recent paid property-tax bill showing the property address and owner name.
• Co-op: Fully executed Stock Certificate showing ownership in the co-op corporation.

Why these documents are required

These documents help homecoin confirm that the property owner or a legally authorized representative is listing the property and signing the MLS agreement. Additional documents may be requested when the public record or submitted documents do not establish ownership or authority clearly.

What we cannot accept

homecoin cannot accept the following as substitutes for ownership or documented legal signing authority:

• Equitable interest
• Assignment
• Right to market
• Wholesale listings
• Signing on behalf of someone else without acceptable documents establishing legal authority

The official owners may sign the listing agreement, or the person seeking to list the property must first take actual ownership as shown in the applicable ownership or tax records. For related account and signing requirements, see New Account Invitations, People & Roles, and Signing.